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DESIGN AND IMPLEMENTATION OF AN ONLINE CASH RECEIPT GENERATIN SYSTEM

ABSTRACT

The aim of this project is to design a cash receipt generation system for a supermarket taking into consideration their stock, sales and purchases in view of achieving the an automated receipt printing thereby dropping the manual receipt issued by shop owners during transactions.

This will go a long way in eliminating mismanagement and maintaining a higher degree of accuracy and more reliability in the business transactions. The software developed was implemented using Visual Basic 6.0.

CHAPTER ONE

INTRODUCTION

1.1 Background of the Study

When the amount of data grows in a company, there is a need for a database system to store the data regularly. The need for an art gallery database includes storing data information, sales information for monthly reports.

This project presents the development of data management systems for holding cash information like the products sold, monthly flow of cash, and balance sheet information for the month. All this will be explained in detail in the following chapters. The objective is to design a data management system that can store information like art work, and sales information.

In developing the database system, there will be a need to decide what the best tools are for this. The client selected Microsoft Access and Visual Basic, since they were familiar tools she works with. In order to achieve these goals, important questions that are asked include what is the information that will be stored in the database, how many tables will be needed and how will these tables relate to each other. These are some good points to note when designing a cash register.

The Microsoft Access is where the work begins, it includes creating the models for each table in the database, analysing the content of the tables, designing the User Interface that the client will use to input data information into the database. The Visual Basic will be used for creating dynamic interaction in the database, like generating the receipt reference number for each customer that buys goods, and wants make the payment online.

1.2 Statement of the Problem

The problem and inadequacies inherent in the manual receipt issued by shop keepers, and sales control system in business transactions, where many items are involved, the manual cash receipt system becomes tedious and big to handle. Error inherent in manual calculation and balancing of sales leads to excessive cost operation and hence may lead to wrong decision taken by the managers of a business firm.

1.3 Purpose of the Study

This purpose of this study is to design an online cash receipt generation system for supermarkets.

1.4 Aims and Objectives of the Study

The main objective is to computerized the cash receipt generation system of a business transactions taking Roban Stores Ltd Enugu as a case study. This will help the manager know when to make purchases of items, ascertain the exact number of each items or stock available, to ascertain the stock that are either mostly or sparsely sold as well as knowing the exact number of each stock or items that are lacking thereby helping to improve workflow in the organization. Moreover to reduce time wasted in data processing and information retrieval. And finally to improve management activities, which will lead to improved productivity, accountability and business management of the organization.

1.5 Significance of the Study

In view of the rapid development of computer technology in virtually all fields of operation and its use in relation to information management, it has become important to look into the development of a computerized inventory control system to meet up with demands of the present day society. In this case, inventory system is a vital and very important function part of every business or organization since it provides services to every other function unit.

The process of making any decision is based upon a combination of factors, skill, judgment and information. The ability to refer to up to date information or data via the inventory control system will greatly improve the quality of the management information employed. Therefore, the quality of the decision made will be far greater in terms of accuracy, utility and cost. The development of a computer based Sales / inventory control system will instantly deck stock records to establish that sufficiently stocks held to cover the user requirement.

The stock processing or recording helps so that management can obtain data regarding the stocks at any time. The development of a computerized stock inventory will also provide part services to customers by reducing queuing.

On the order hand, the manner and rate at which stocks are recorded and retrieved are getting disgusted and bored, due to tremendous changes in information technology. From time to time, and information on stocks are requested by the management of the retail business for one reason or the other. The preparation and submission of these reports take longer time than necessary to prepare, and are sometimes inaccurate.

The project is aimed at designing, a new better alternative system to help the organization to: –

(a) Produce available operational reports when needed.

(b) Safeguard data and information in the system.

(d) Keep accurate record on stock card

(e) Reduce time wasted in data processing.

1.6 Scope of Study

This project work is designed to cover all aspect of sales, purchases, and stock keeping a business transaction.

The system incorporates the items stock recording, stock taking and recording. Recording system monitors current store level and determines whether new items must be ordered. This system keeps statistics of each item usage to determine the quantity to be ordered.

1.7 Constraints and Limitations

During the process of this research work some drawbacks were encountered while trying to get adequate needed data and information.

They include the reluctance of the management of the firm under study to release vital information, which they feared would jeopardize the security of the organization. And secondly, time and financial constraints which had great influence to this work.

1.8 DEFINITION OF TEMRS

Receipt: Receipt is the process of accepting from sources, all materials or items used in the organization.

Issue: This is the process of giving out items from store to various departments in the organization.

BIN CARD: is the different coloured cards used for updating stocks.

Computer Program: This is a set of instruction that guides the computer on the action to perform.

Flowchart: This is graphical representation of step by step by which computer can follow to execute a task.

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